Policies

Library Membership Internet Access
Accepted Forms of ID for Proof of Residence Placing Holds
Loan Periods Interlibrary Loans
Fines and Fees Group Study Rooms
Patron Code of Conduct Collection Development 
Safe Child Policy Bulletin Board and Exhibits
Re-Opening Policies Social Media Policy
Computer Lab Usage Policy Meeting Room Policy
Notary Public Service Policy  

Re-Opening Policies

CHPL Reopen Policies 
Approved by Library Board of Trustees May 13, 2020.

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Library Membership

Cherry Hill Residents:

All Cherry Hill residents are entitled to a free membership.

  • Cards are issued for two (2) years.

Children of any age may get a library card - it is up to the discretion of the parent or guardian.

  • Parents must sign the child's application if they are under 14 years old.

  • Children, if they are able, can sign their own card.

Non-Resident Paid Membership:

There are three types of non-resident paid memberships:

  • Non-resident senior citizens (65 and over) may pay $50 for a card. A senior citizen is a person 65 years old or over.  They must provide proof of age to get a card.  A card showing they receive Social Security or Medicare is acceptable.  A senior citizen reduced fare card is also acceptable. A driver’s license will show date of birth.

  • Non-residents under 65 years of age has the option of paying $25 for a three (3) month membership, $50 for six (6) months or $100 for a full year.

  • Patrons who work in Cherry Hill but do not live in the township may purchase a card for $50. They must show a current pay stub or bring a letter from their employer saying they work in Cherry Hill. Cards are good for one year.

Non-Resident Free Cards:

Free cards are issued for one (1) year to the following non-residents:

  • All non-resident taxpayers of Cherry Hill, i.e. people who own property and pay taxes to the Township of Cherry Hill. Any adult members of the household may obtain a card.  They must show I.D. and proof of paying taxes.

  • All personnel of Cherry Hill schools, public and private (including Camden County College) but excluding commercial or trade schools.  They should present an I.D. card, pay stub or a letter from the school as proof.

  • All township employees including personnel from the Cherry Hill Police and Fire Department.

  • The head or owner of any business located in Cherry Hill. They must show proof of ownership and must show I.D. with their home address.

  • All students attending public or private schools or colleges located in Cherry Hill.  Students must show I.D. with their home address and proof of attendance at the school.  A report card, tuition bill or school I.D. is acceptable.

  • All clergy whose church, temple or synagogue is located in Cherry Hill.   

NOTE: Current identification is always required whenever a library card is issued or renewed

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Accepted Forms of ID for Proof of Residence

The following forms of identification are accepted by the Cherry Hill Public Library as proof of legal residence:

  • Valid New Jersey driver's license 

  • Valid motor vehicle registration 

  • Current automobile insurance card 

  • Past months utility bill (gas, electric, telephone, etc.) 

  • Past months bill from a major company (credit card, department
    store, etc.) 

  • Current Cherry Hill Township tax bill 

  • Cherry Hill High School ID card or current report card 

  • Current lease 

  • Mortgage documents 

All identification MUST be current (within the last year). Identification must have a name and a street address. In the case of a post office box address on all identification, the library will call the Camden County Board of Elections (open Monday - Friday 9 a.m. to 4 p.m.) to verify residence.

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Loan Periods

All items may be borrowed for 3 weeks with the following exceptions:

  • Interlibrary loans - 2 weeks with one 2 week renewal unless recalled by the lending library.

  • Rapid Reads – 1 week, no renewal

  • Items with long waiting lists, 2 weeks - no renewals

  • Book Clubs To Go (Bags) - 6 weeks, no renewal

  • Entertainment DVDs – two weeks ($2), one renewal ($2)

  • Video games – 2 weeks, no renewal

  • Magazines - 3 weeks, 1 renewal

  • Renewals - all items may have two, 3 week renewals except as noted above. Any item on hold cannot be renewed.

Maximum Number of Items Allowed Out

  • Books - 60 items per card

  • No more than 4 books with the same first five Dewey numbers per card

  • Music - 6 per card

  • Audio books - 6 per card

  • Entertainment DVDs – no limit

  • Instructional/Educational Video and DVDs – 6 per card

  • Video games – 2 per card

  • All Magazines - 6 per card

  • Book Clubs to Go Bag - 1 per card

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Fines and Fees

FINES:

  • $0.15 per day

  • $0.25 per day for interlibrary loans (ILL), items on reserve and Rapid Reads

  • $1.00 per day for Entertainment DVDs, video games, and Book Club To Go bag

  • Certain children and teen items are now fine free. Click here for more details.

Maximum Fines:

  • $4.00 per item

  • ILLs, DVDs, reserve books and video games - $5.00 maximum

  • Paperbacks and periodicals - $2.00 maximum

  • Missing book from Book Club To Go bags - $10.00 per book

  • $10.00 referral fee from Unique Management Services will be placed on accounts that have assumed lost items

  • Card are blocked when fines total $10 or more 

Rental Fees for Library Items:

  • Entertainment DVDs - $2.00

  • Video Games - $3.00

Prices for lost and damaged items:

  • CD or DVD case - $1.00 for single, $2.00 for double case

  • Missing barcode - $1.00

  • Missing RFID tag - $1.00

  • Lost library card - $2.00 for replacement card

  • Lost items - determined by the price listed in the library catalog. 

  • Lost item processing fee - $2.00

Miscellaneous Items:

  • CDs - $1.00

  • Headphones - $3.50

  • Flash drives - $8.00 (4 GB)

  • Interlibrary Loans - $2.00 per request

  • Printing - $0.20 per page for black & white, $0.50 per page for color, photo prints $2 (available in the computer lab only)

  • Notary - $3.00 per seal

  • Proctor Fee - $15.00 (non-resident)

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Patron Code of Conduct

The Cherry Hill Public Library welcomes the community to the library for reading, studying, using library materials and services, participating in library events, and conducting other customary library business. The library strives to provide an atmosphere conducive to the safe and orderly use of the facility and requests the cooperation of patrons in refraining from behavior that disrupts library services. Parents or guardians, not the library staff, are responsible for the safety, care, and supervision of their children at the library. For the purposes of this policy, any authorized person performing a task on the behalf of the library is considered a staff member.

All persons must leave the Library premises by closing time, when evacuation of the building is necessary or at any time when requested to do so by Library personnel.

For the safety of our patrons and our staff, the following activities are not allowed in the library:

  • Eating or drinking except in designated areas.

  • Smoking on library property, which includes the entire indoor area, the terrace, and areas outside the entrance doors of the library.

  • Carrying a weapon into the library unless by law enforcement officers or other lawfully permitted individuals.

  • Bringing animals into the library except those certified to assist a patron with a disability (service or guide dog) or for a special library event.

  • Leaving a child under the age of ten unattended in the library without supervision. See our Safe Children Policy.

  • Talking loudly, making noise, or engaging in other disruptive behavior, such as argumentative behavior with other patrons or staff, especially the use of loud, obscene or abusive language; or using a personal computer, tablet, cell phone, or other device that disturbs staff or the public.

  • Any behavior perceived by staff or another patron as sexual harassment, invasion of privacy, voyeurism, petting; or staring at another person with the effect of harassment to that person, by following another person about the building with the effect of harassment to that person, by behaving in a manner which reasonably can be expected to disturb other patrons, or other unwanted attention.

  • Interfering with another person’s use of the library or with the library staff’s performance of their duties.

  • Improper attire, including but not limited to being without shoes and/or shirts

  • Damaging or misuse of library property or stealing library materials.

  • Selling or soliciting of donations, contributions or signatures.

  • Photography or filming on the library premises without the permission of the Library administration and any individuals or groups being photographed.

  • Obstructing the entrance area of the library, either inside or outside the building

  • Running, rollerblading, skateboarding or similar activities in the library or library grounds

  • Engaging in any illegal or unsafe activity not otherwise listed.

  • Patrons whose bodily hygiene is offensive as to constitute a nuisance to other persons shall be required to leave the building.

  • Patrons shall be engaged in activities associated with a public library while in the building.

Persistent or severe violations of the Library’s rules may result in the suspension of library privileges, including the right to enter or use the facilities and/or borrow materials. The Library Director is authorized to promulgate procedures for enforcing this policy.

The Library reserves the right to:

  • Inspect all pocketbooks, backpacks, bookbags, satchels, briefcases, and other similar personal bags.

  • Limit the number of persons who may sit together.

  • Impose time limits on the continuous use of library resources, including reference materials, computer equipment, public telephones, study rooms, and staff assistance time.

Individuals who violate this policy may be asked to leave the library immediately. Patrons will be asked to leave immediately for reasons included but not limited to:

  • Fighting or attempting to engage in a physical altercation.

  • Unsafe behavior including horseplay, use of hazardous substances,

  • Loud, abusive, inflammatory or derogatory language against any one person or persons.

  • Damage or abuse of library materials or furnishings, including misuse of the bathroom

  • Intoxication and use of alcohol or illegal substances

  • Promotion of an unsanitary condition upon one self, other patron(s) or library property.

Suspension of library privileges for a determinate or indeterminate period of time may also occur. Notice of suspension will be given to the patron. Violators may be subject to penalties under local ordinances and applicable laws.

Library privileges will be automatically revoked for patrons who have disciplinary interventions with police at the library. This includes the right to enter the building, use its facilities, and/or borrow materials.

Amended & Board Approved: September 2015

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Social Media Policy

Purpose

Social media provides a valuable and timely way for the Cherry Hill Public Library to disseminate information about and promote library news, events, projects and services. It also serves to inspire conversation and expand the Library’s connection with the community. The Cherry Hill Public Library regards Social Media as equally important as any other venue for the dissemination of library information.

Definition of Social Media

Social media is defined as any web application, site, or account created and maintained by the Cherry Hill Public Library.

Usage Rules

The Cherry Hill Public Library welcomes the comments, posts, and messages of the community and recognizes and respects differences in opinion. However, all comments, posts, and messages will be periodically reviewed and the Cherry Hill Public Library reserves the right to, but is not required to, remove any comment, post, or message that it deems inappropriate or off-topic.

The Cherry Hill Public Library is not responsible for or liable for any content posted by any participant in a Library social media forum who is not a member of the Library’s staff.

Users should have no expectation of privacy in postings on Library sponsored social media sites; by using such sites, you consent to the Library’s right to access, monitor, and read any postings on those sites. Users must understand that social media is permanent, retrievable, and public. Messages can potentially be read by anyone once posted, regardless of status on Friends, Follower, or Subscriber List. The Library recommends that users do not post their personal information or contact information on social media sites.

The Library reserves the right to reproduce comments, posts and messages in other public venues; such reproduction may be edited for space or content while retaining the original intent of the post.

Content containing any of the following will be removed immediately from any Cherry Hill Public Library social media forum:

  • Obscene content or hate speech

  • Personal attacks, insults, or threatening language

  • Private or personal information, including phone numbers and addresses, or requests for personal information

  • Potentially libelous statements

  • Falsification of identity

  • Plagiarized material

  • Comments, links, or information unrelated to the purpose of the forum

  • Spam or other commercial, political, or religious messages unrelated to the Library or its social media postings

  • Solicitation of funds

  • Any images, links, or other content that falls into the above categories

The Library reserves the right to ban or block users who have posted in violation of this policy.

In addition, users are expected to abide by the terms and conditions set by third party social media platforms as well as follow appropriate Federal and State Law.

The Library asks that individual user complaints be addressed directly to the Library Administration so they can be addressed quickly and specifically. Social Media is not the mechanism used by the Library to document or address Library user problems and concerns, or influence Library policy, procedures, or programs.

Amended & Board Approved: August 2017

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Safe Child Policy & Procedures

The Cherry Hill Public Library is dedicated to providing a welcoming and safe environment for patrons of all ages. Sharing this environment with other people requires that everyone follow the library’s Patron Code of Conduct established by the Library Board of Trustees and posted throughout the library building and on the library website. While children of all ages are welcome and encouraged to use the Library’s materials, programs and services, parents and caregivers must be aware that the Library is an open, public building and the well-being and safety of young children left alone or unsupervised is a serious concern.  It is for the safety of each child that the Library has adopted the Safe Child Policy.

An unattended child may be defined as a child unable to care for himself/herself when left in the Library without a parent or responsible adult within sight or sound range, any child left unattended for long periods of time, or any child not picked up at closing time. The responsibility for the safety and behavior of children in the Library always rest with the parent or caregiver and not with the Library staff.

Policy

Children under the age of 7 must have an actively engaged parent or responsible adult (age 18 or older) in the immediate vicinity of and in visual contact with the child. If a child in this age group is found unattended, library staff will attempt to locate the parent/caregiver in the library and inform him/her of the rules. If the parent/caregiver cannot be found, or if the child is found unattended again, the police will be called for assistance.

Children between the ages of 7-9 may use the library independently, however a parent or responsible adult (age 18 or older) must be in the library building at the same time and must be easily accessible by child and the library staff. If the parent/caregiver cannot be found in the building, the police will be called for assistance.

Children age 10 and older may use the library on their own, however, parents are still responsible for the actions and well-being of their child(ren). In accordance with CHPL’s Code of Conduct, all patrons, including children, using inappropriate behavior may be asked to leave the library.  All unaccompanied children at the library should have the telephone number of someone who can assist them in an emergency. Parents/caregivers are responsible for being aware of the library’s hours of operation if leaving their child unaccompanied at the Library.  

Procedures

If the Library is closing due to inclement weather or other emergency, and an unattended child is left at the Library without transportation home, the Library staff will allow the child to call for a ride home using a library phone.  At all regular or early closings, if a child is unable to contact a parent, guardian, or caregiver, the Cherry Hill Township Police will be contacted and the child will be placed in their care.  Library staff will remain no longer than 15 minutes after closing.

If a child is found without a parent or caregiver during library hours, the following procedures will be followed:

1.    Staff will try to locate the parent or caregiver in the Library and provide a Safe Child Policy to the parent or caregiver.

2.    Staff will encourage an unattended child to contact the parent/caregiver if it is within 15 minutes of closing time.  

3.    Staff will call the Cherry Hill Township Police to pick up the child if the parent/caregiver cannot be located within the library or via phone.  Staff will notify the Director and Library Services Manager of the situation when police are called.

4.    Two library staff members will remain with the child until the parent/caregiver or police arrive.

5.    A sign will be left on the Library door stating “Unattended child is in the custody of the Cherry Hill Township Police, 820 Mercer Street, 856-665-1200,” once the child is in the care of the police.  The child’s identity will not be stated on the sign.

6.    Under no circumstances will Library staff provide transportation to stranded children or other patrons.

VIOLATION OF THE SAFE CHILD POLICY MAY RESULT IN SUSPENSION OF LIBRARY PRIVILEGES FOR THE FAMILY.

Confidentiality Notice:  This memorandum contains advisory, consultative and deliberative material and is intended only for the person(s) named as recipient(s).  Any disclosure, copying, distribution or use of the contents of this information without prior authorization from the original author is prohibited.

Adopted:  February 2005
Amended & Board Approved : July 2021

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Internet Access

The Cherry Hill Public Library provides library users with the best and most current resources available. We accomplish this, in part, by offering patrons access to the Internet from multiple workstations located throughout the library. The Library does not monitor and has no control over the information found through the Internet and is not responsible for its content, timeliness, or accuracy. Parents or guardians, not the library or its staff, are responsible for the information selected and/or accessed by their children.

Filtering software is used on the Internet workstations. Because no filtering software is 100% effective, patrons are advised that objectionable material could still be accessed. It is recommended that parents monitor their child's Internet use in the library. Internet users should respect the sensibilities of others when accessing sites that may reasonably be offensive to others.

Normally, the Library staff will not monitor or supervise Internet access, other than for length of use. However, if Internet searching results in disruption of library services, or if patron behavior when using Internet resources becomes inappropriate for a library setting, the library reserves the right to end the session.

All Internet resources available in the Library are provided to each library user. The library may set time limits for its use so that all patrons seeking access will have an appropriate opportunity. The Library reserves the right to end an Internet session when time limits are exceeded.

Confidentiality Notice: This memorandum contains advisory, consultative and deliberative material and is intended only for the person(s) named as recipient(s).  Any disclosure, copying, distribution or use of the contents of this information without prior authorization from the original author is prohibited.

Amended & Board Approved: September 2014

WiFi Policy (2019)

Computer Lab Usage Policy

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Visitor Passes

The library offers 60 minute visitor passes for those who do not have a Cherry HIll Library Card.

(1) N.J.A.C. 15:21-2.5 Library Materials: (d) “Each library shall provide the public free access to the Internet all hours the library is open.”

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Placing Holds

Search for the item you would like to reserve in our library catalog. Click on the title and click on "place hold" on the right hand side of the screen. Enter your library card number and your pin. (the last 4 digits of your phone number) Click on "hold" and that is all there is to it. Exceptions: Entertainment Videos and DVD's, Items currently available on the shelf, Rapid Reads, Book Club Bags, Laptops, and Non-circulating items such as Reference Material or Magazines.

Items in our collection may be reserved at the Information desk, the Circulation desk, or the member may place a hold themselves at the computer terminals.

There is no charge to reserve a book.

Books on order may be placed on hold.

There is no limit to the number of reserves a member may place.

Videos cannot be put on hold through the computer.

Members may put their holds on “Inactive status.” If you are on vacation or unavailable to get to the library for a period of time members will not lose their place in line. However, they must remember to inform the Circulation Department when they want to go back to “active status.”

The borrowing period for reserve books is determined by the following formula: If there are more than three people waiting per book copy, the loan period will be two weeks. For example, if we had three copies of a particular title and there are 10 people waiting, the book would go out for only two weeks. If only nine people were waiting, it would go out for three weeks.

The fine for reserve books is $.25 a day with a one day grace.

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Interlibrary Loan Policy

If the library doesn't own an item you're looking for, an interlibrary loan (ILL) can be requested through the Adult Services Department in-person, by phone (856-667-0300 opt. 2), or by email (chplref@chplnj.org).

An active Cherry Hill Library card is required to request an ILL.

$2 charge per received ILL.
Up to four requests at a time.

If ILLs are not picked up within 7 days, a $2 charge per request will remain on the patron's account.

On average, it takes 2 weeks for the library to receive ILLs.

ILLs can be checked out for two weeks with one renewal. Overdue fines for ILLs are $.25 per day.

The library only borrows audio visual materials from within the state of New Jersey.

If the lending library charges CHPL to borrow an item or to photocopy materials, we will pass the charges on to the patron.

Revised June 11, 2021.

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Group Study Rooms Policy

  1. Group Study Rooms are intended for use by 2-6 people for in-person meetings, or 1+ people for video-conference meetings. Traditional cell phone conversations may be held elsewhere in the building, outside the Reading Room, but not in the Group Study Rooms.
  2. All Group Study Room users must register upon arrival at the Reference Desk.
  3. The rooms are available in two hour blocks and may be renewed according to availability.
  4. Groups may reserve a study room no more than one week in advance.
  5. Food and drink use must conform to Library policy.
  6. Rooms are not sound-proof. The use of headphones is strongly encouraged for video-conferencing to minimize noise. In-person conversations must be kept to a reasonable volume.
  7. Room reservations are held for fifteen (15) minutes before being given to other waiting groups.
  8. Any patron in violation of the above guidelines may be asked to leave the Group Study Rooms.
  9. Situations and issues that arise which are not covered under these guidelines shall be left to the best judgment and discretion of the Reference & Adult Services staff.

Want to reserve a study room?
Please call 856-667-0300 extension 2

Revised July 2021

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Collection Development Policy

The Cherry Hill Public Library collection development policy fulfills two important functions:

  • First, to provide goals and guidelines to librarians that will assist their judgment in making material selections to the collection;
  • Second, to outline the collection development process for the public as well as offer a brief overview of librarian principles and ideals.

Full Collection Development Policy

Amended & Board Approved : September 2014

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Bulletin Board and Exhibit Policy

Bulletin Board

  • Library Community bulletin boards may be used by individuals and community groups to promote their programs and activities only with permission of the Director.  Use of bulletin boards does not mean that the Library Board of Trustees or Library staff agree with the viewpoints or endorse the activities that are presented.  The library community bulletin board is located inside the front doors on the left side on the wall.  The free literature table is located inside the front doors on the right side along the wall.  Materials left on the literature table must be approved by the Director.  
  • Library exhibit areas may be made available for individual and community group use at the discretion of the Director.  Priority is given to Cherry Hill events/services and to non-profit organizations.  Library exhibit areas include the glass display case in the Reading Room, a scheduled lobby table, and display cases in the Walker Multicultural Room.
  • Library and Cherry Hill Township use of the bulletin boards and exhibit areas takes precedence over any personal or community use.  The Director reserves the right to refuse the use of the bulletin boards or exhibit areas.
  • All items to be posted on the Board or literature table must be approved by the Director or it will be removed.
  • Approved items will be posted on the bulletin board or shared on literature table based on event date, number of requests and removed after date/s pass.
  • Wall mounted plastic sleeves are used solely for Library events and Cherry Hill Township events. These are mounted on the right of the front entrance door and throughout the building.    All welcome desk materials are for Library events only.

Exhibits and Displays
The Board of Trustees and the staff of the Cherry Hill Public Library are pleased to provide for the public as many attractive, educational, and cultural exhibits as possible.

Use of space is granted by the Director or her/his designee.

It is the policy of the Library not to advertise commercial endeavors unless the project is specifically related to the goals of the Library.

Art Gallery exhibits
Art exhibitions and displays of art book and objects of art shall be part of the Library’s program for encouraging appreciation and understanding of art.

The Library will try to protect materials displayed but cannot be responsible for loss or damage to such material(s).

All artists are required to sign an Art Exhibition hold harmless agreement.

The purpose of exhibits at the Library is to stimulate interest in books and reading, and to relate library collections and services to community, national, and world affairs

Within reasonable limitations of available space, the Library may accept for display and free distribution literature provided by individuals or organizations in the Cherry Hill community.

Partisan politics and certain religious matters applying to only one faith or sect may be avoided, and not approved for display.  Displaying and distributing this material does not in any way signify an endorsement by the Library of either the content of the literature or of the organization.

The Library will not solicit for display any materials except those generated by the library itself.  It is the responsibility of interested individuals or organizations to request display space for materials in which they are interested.  

Because of their importance to the community, the annual raising campaigns of major philanthropic services and cultural organizations are given library space when available.

The use of the Library’s facilities by individuals or organizations for displays and/or exhibits, other than those belonging to the Library, is not a right but a privilege.  Displays and exhibits are subject to review by the Board of Trustees and/or Library Director.

In the event the amount of material exceeds the available space, the Library reserves the right to limit individuals and organizations to one piece of literature for display and distribution.

No organization or individual shall be permitted to place in the library any box, canister or receptacle which solicits donations. Nor shall any poster or display be permitted which advocates or solicits consideration of any product or item sold by a commercial or charitable enterprise or by an individual unless approved by Library Administration.

All displays shall be on a first come, first serve basis.

No poster, display, exhibit, pamphlet, brochure, leaflet or booklet shall be exhibited, displayed or placed in the Library for distribution without permission of the Library director or her/his designee.

Board Approved: July 2021

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Computer Lab Usage Policy

Mission Statement:

The Computer Lab is a designated area for the community to have available current technology to pursue personal interests and goals, career or business objectives, and life-long learning. The Cherry Hill Public Library commits to providing and maintaining the technology and software to enable the community to realize these goals. We will continue to expand our services to include training, a variety of software and hardware, and other services.

By using the library computers, patrons agree to abide by the Internet and Wifi Policy.

In order to use computers for everything except the Internet, patrons should have working knowledge of the computer program they wish to use.
Library staff is not responsible for teaching patrons how to use the programs.

To use the computers in the Computer Lab, the patron must be 14 years or older.

The Internet policy will be followed in order for patrons to use the Internet.  
Printing payment charges as follows:

•    All printouts are $0.25/per page for Black & White and $0.50 for color.
•    Payment is due at the time of printing at the respective desk or SAM machine.
•    CD disks are available for $1.00 per disk, 4GB flash drive are $8.00 each, earbuds are $2.00 per pair.

Computer use in the Computer Lab may be limited to one (2) hour session, if other patrons are waiting.
 

The Computer Laboratory is a teaching center, and the use of the lab for class demonstrations and instruction takes precedence over individual use. When a class is in session, other patrons will be directed to the computers in the Reading Room. These times will be posted.

Adults with young children are encouraged to use the computers in the Youth Services Department. If disruption to other users occurs, the user and young child(ren) will be required to continue their computer usage in the Youth Services Department, rather than in the computer lab.
 
The Library assumes no liability for any loss or damage to the user's data or for any damage or injury arising from invasion of privacy in the user's computer account, programs, or files.  The Library is not responsible for any damages, costs or expenses for inappropriate use or violations of this policy.

No food or drink is allowed in the computer lab

The Patron Code of Conduct Policy is in force at all times.
 
Confidentiality Notice:  This memorandum contains advisory, consultative and deliberative material and is intended only for the person(s) named as recipient(s).  Any disclosure, copying, distribution or use of the contents of this information without prior authorization from the original author is prohibited.
Amended & Board Approved : July 2021
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Meeting Room Policy

The primary purpose of the Cherry Hill Public Library’s meeting rooms is to support Library programs and activities. Library-sponsored programs and the programs of the Library's affiliated organizations will always be given first priority in the reservation of meeting room space.

The Library cannot and does not endorse or affirm the philosophy, political, religious or other ideology of any group or organization utilizing a room. As such, the Library excludes the use of its facilities for political rallies, religious services, or other activities as directed by the Director and/or the Library Board of Trustees.

Responsibility:
The individual or organization to whom the use of premises and/or facilities is granted shall assume full liability for the damage to any property. The user also shall assume full liability for the preservation of order at all times on the premises and for the observance and enforcement of all regulations, herein stated or as posted on any of the premises.

The signer of this application shall have or represent full authority or be a regularly appointed executive officer for the organization applying for use of facilities and shall agree to all terms herein.

It also shall be understood that these provisions shall not be construed as imposing any liability upon the Cherry Hill Public Library (CHPL) or Cherry Hill Township for any injury to persons sustained in connection with the use of library property as granted under this application.

Regulations:

1.    All requests for the use of Library facilities must be made through an authorized Library representative and/or Administrative Office of the Cherry Hill Public Library.

2.    Facility use is granted solely by the authorized representative of the CHPL. The Library reserves the right to change the regulations, the rental charges, or other fees at any time and to revoke permission for use.

3.    CHPL reserves the right to refuse the use of facilities when it determines that the content of a meeting or the conduct of the use would jeopardize the welfare of the community.

4.    Any Library activity shall have precedence in the use of all facilities. The facilities may be used only if usage does not interfere with Library programs and activities.

5.    The applicant shall use only those facilities listed on the applications as approved for the date or dates and at the time(s) designated. All meeting rooms must be booked for a minimum of two hours. All facilities, service or equipment used must be listed on the application. Applicant set-up and clean-up time will be part of time billed. Any changes must be approved by an authorized Library representative at least 10 days prior to the scheduled start of the event.

6.    Failure to give cancellation notice at least 10 days prior to a scheduled event will result in cancellation fees. If applicant fails to show-up for a scheduled meeting and does not give cancellation notice, the full amount will be charged.

7.    The following specific regulations and restrictions are to be adhered to:
a.    The use or presence of alcoholic beverages is prohibited, except when a license is obtained from Cherry Hill Township and approved by Cherry Hill Public Library.
b.    The smoking of tobacco products is prohibited at all times.
c.    No alterations to any part of the facility shall be permitted except as performed by CHPL personnel.
d.    Use of decorations, scenery, flags, sound effects, electrical and/or mechanical equipment in any facility shall be approved by CHPL at least two weeks prior to the scheduled start of the event.
e.    The applicant or sponsoring organizations shall be required to pay the cost of supplementary security personnel as well as police assistance for traffic control when it is deemed necessary by Cherry Hill Public Library.

8.    An authorized representative of the applicant shall:
a.    Be responsible for care in the use of the property. If damage to Library property occurs, the applicant is responsible for paying for all repairs, supplies, and labor associated with the repairs.
b.    Be in attendance at all times during the use of facilities.
c.    Supply all personnel and equipment necessary except those specifically listed on the application.
d.    See that premises are vacated promptly at the time specified on the application. If the applicant goes past the time specified on the application, additional fees will be charged.
e.    Supply a representative to staff the Library’s front entrance if scheduled event extends before or after Library operating hours.
f.    Be responsible for leaving the facility in the same condition as prior to its use.
g.    See that groups using Friendship Grove clean up and dispose of all trash deposited by the participants and/or spectators.
h.    Be responsible for payment of any fees within 30 days of billing, for all rental, Library custodian, or other fees in accordance with the schedule designated on the approved application.

9.    Upon approval of the application, the applicant or sponsoring group is expected to meet with an authorized Library representative to review facilities to be used.

10.    A representative is required by CHPL to be in attendance for the purpose of security, inspection and cleaning. Their services are at the direction of CHPL not the applicant. If additional services are required by the applicant before, during, or after use of the facility, the organization may be billed according to the Library’s Custodial fee schedule.

11.    The Library’s Multicultural Room, Conference Room and Computer Lab are equipped to offer AV equipment for presentations, workshops, etc. Groups may use their own equipment provided the Library network and/or audiovisual systems are not compromised. When using AV equipment, be mindful of the volume during business hours. Library computer operations must be consulted before approval is granted for outside equipment to be used. The Library is not responsible for technical difficulties or interruptions in network service outside the Library’s control.  

12.    Library meeting room time may be extended during non-Library hours if the Library Director or authorized Library representative grants advance approval. All after hours users will be charged an additional per-hour custodial fee as detailed in the meeting room fee structure.

13.    All payments made by check should be payable to the Cherry Hill Public Library. Cash, Visa, and MasterCard are also accepted.

14.    A certificate of insurance in the amount of $500,000.00 for liability, bodily injury and property damage must be provided naming the Cherry Hill Public Library and Cherry Hill Township as an “additional insured” or in the alternative at the Library Director’s sole discretion compliance with this requirement may be waived so long as a fully executed Indemnification/Hold Harmless Agreement is provided. Said Agreement will be provided by the Cherry Hill Public Library if the Library Director so determines it is appropriate and compliance is mandatory and is not negotiable.

15.    All applicants and organizations shall comply with the Uniform Fire Code.

16.    Groups may not use the Library’s name, address or telephone as their official address or contact information.

17.    Groups may not publicize their activities in such a way as to imply Library sponsorship. All publicity must state: “Cherry Hill Public Library does not endorse the policies, beliefs, or activities of the sponsoring group.”

18.    Food and beverages are permitted in the Multicultural Room and Conference Center. Clean-up fees apply based on caterer choice and room size. No sternos, open flames, or cooking is permitted on premises.

19.    Use of the meeting room shall not conflict with typical Library operation or with Library-sponsored meetings, programs, or activities. Groups will adhere to the Library Code of Conduct and keep noise levels consistent with the proper atmosphere of the Library at all times.

20.    Failure to comply with the foregoing regulations may constitute cause for refusal of permission to use Library facilities at any time.

21.    All questions, concerns or comments related to the use of facilities should be directed to: Valerie Carita, Cherry Hill Public Library, 1100 Kings Highway North, Cherry Hill, NJ 08034. Call 856-903-1205 or e-mail vcarita@chplnj.org.

Denial of Meeting Room Privileges
No group will be permitted to use a meeting room if that use poses a potential disturbance to the normal operation of the Library (e.g. excessive noise, a safety hazard, or a significant security risk). The Library Director may also deny the use of meeting rooms to groups that violate meeting room policies.

Groups may be denied meeting room privileges if they have a past-due payment of greater than 30 days. Groups with a history of late payment may be asked to pay in full at the time of meeting room booking.

Disclaimers

Permission to use a meeting room does not imply Library endorsement of the goals, policies or activities of any group or organization.

The Library is not responsible for loss or damage of equipment, supplies, materials or any personal property owned by those sponsoring or attending meetings at the Library. In addition, the Cherry Hill Public Library Board of Trustees, the Township of Cherry Hill, its officers, agents and employees are not to be held liable for any and all claims of injuries, including death, damages or loss, which may arise in connection with a meeting held on Library property.

Board Approved : July 2021
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Notary Public Service Policy

The Cherry Hill Public Library offers Notary Public Services for the benefit of the residents of our community.  The following guidelines will be followed in the provision of Notary Service:

Notary service is not available at the library for power of attorney, mortgage documents, deeds, wills, living wills, living trusts, codicils,
depositions, divorce or certified copies.
The Library provides only basic notary services.

 

♦ Notary services are a courtesy provided by the Cherry Hill Public Library and not the Notary’s primary duty; therefore, the Notary may ask the person(s) to wait while the Notary attends to a patron at the desk, takes a telephone call, or tends to other library matters.

♦ Library Notaries are scheduled during the Library’s hours of operation.  Notary service is not available in the fifteen (15) minutes prior to the time of closing.

It is recommended that those seeking Notary Service call the Library prior to their visit to ensure a Notary is available and able to notarize their document. The Library has limited liability and cannot notarize everything.
♦ Notary Service is provided on a first-come, first-served basis.
♦ The Notary will only attest to documents signed in his/her presence.
Valid photo identification is required of any customer seeking Notary Service (i.e. valid photo drivers license, valid US passport).
The Library will not provide witnesses and witnesses may not be solicited from customers using the Library.  The witness must personally know the person whose document is being notarized and must be in possession of valid photo identification.

♦ Documents in any language other than English will not be notarized at this facility.
♦ New Jersey law requires that a Notary and the customer seeking notarization are able to communicate directly with each other.  Library Notaries are not permitted to make use of a translator to communicate with a Notary Service customer.

♦ Public documents cannot be copied and notarized.  Examples of these are:  birth certificates, death certificates and marriage certificates.

♦ In accordance with New Jersey Notarial Law, Notaries will not provide service if the customer, document or circumstances of the request for Notary Service raise any issue of authenticity, ambiguity, doubt or uncertainty for the Library.  In this event, the Library Notary may, at his/her sole discretion, decline to provide Notary Service.    

♦ The library reserves the right to limit the number of signatures and seals/stamps required.
There is a $3.00 fee for each seal affixed to a document  ($0.50 is for administrative fees).

Adopted by the Library Board of Trustees: 4/24/01
Approved & Amended: July 2021

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